PTA Committee Descriptions

If you are interested in chairing any of the open committees, please email president@svepta.com.

ALLERGY AWARENESS
 
Provides education & assistance pertaining to food allergies and safety at school events.
Responsibilities are year-round. Work done during school hours & at after-school events.
Chairperson: Assists in educating Homeroom Coordinators in allergy safe products for classroom parties & events, schedules committee members to assist Hospitality committee with handling of cookies, foods to ensure safe measures are taken to provide an allergy safe area for students with food allergies and food packaging is appropriately stored for inspection when requested.
Committee Members: Be available to assist in food service.

BACK TO SCHOOL PICNIC 
Welcomes students and staff back to Sunset Valley with the annual Back to School Picnic.
This is an after-school activity. This committee works late summer & at the start of school year. Work done during school hours & at home.
Chairperson: Coordinates food & activities and schedules volunteers to help during the event. Keeps track of RSVPs and amount of money collected for event (as marked by PTA officer). Be present the day of the picnic from start to finish.
Volunteers: Help setup, run, and clean up during Back to School Picnic.

BOOK FAIR 
Two book fairs (Fall & Spring) where parents and students can purchase books.
This is an in-school activity. This committee works in the fall & in the spring. Work done during school hours, some work may be done at home.
Chairperson: Organizes two book fairs and schedules volunteers to help with each book fair. Be present at both book fairs.
Committee Members: Work with teachers for a teacher wish-list and coordinate All For Books competition/donation.
Volunteers: Help only at Book Fair or with set-up & tear-down. During Book Fair assist students in selecting and purchasing books.

BOX TOPS 
Collects labels from General Mills products for redemption. 
Responsibilities are year-round year with most work done in Jan/Feb. Work done during school hours & at home.
Chairperson: Picks up box tops at the school, organizes annual Box Tops contest in January & comes into school every few days during contest to collect/count box tops. Mails BoxTops for school reward.
Volunteers: Trim, cut and count box tops

BRICKS 4 KIDZ PROGRAM 
An after-school Lego program.
This is an after-school activity. This committee works during two sessions per year. Work done during school hours & at home.
Chairperson: Schedules program (two per year) and keeps track of attendees. Be present at each session to monitor event and execute student pick-up. Schedules volunteers to assist at sessions.
Volunteers: Attend sessions to assist in monitoring & student pick-up.

BYLAWS/STANDING RULES 
Updates & maintains rules of order.
Responsibilities are year-round. Busier during By-Law updates (required every 5 years).
Chairperson: Assists with procedural questions according to these rules during our PTA meetings. Assists in By-Law & Standing Rule updates & amendments.

CAMPBELL’S LABELS/GIANT EAGLE 
Collects Labels for Education for redemption and monitors Giant Eagle advantage card registration.
Responsibilities are year-round. Work done during school hours & at home.
Chairperson: Picks up Campbell’s labels at school and cuts, counts & forwards labels for redemption. Sends flyers to encourage Giant Eagle shoppers to register their advantage cards to profit SVE.
Volunteers: Help cut/count Campbell’s labels.

DECORATING 
Decorates the school throughout the year. Assists other committees in decorating when needed.
Responsibilities are year-round. Work is done during school hours.
Chairperson: Prepares a creative/interesting display monthly for one showcase. Coordinates volunteers to assist in decorating the school for holidays (Fall, Thanksgiving, Christmas, etc.), helps art teacher hang art work occasionally, and assist other committees in decorating when needed.
Committee Members: Help in planning decorations for Open House and Veteran’s Day program.
Volunteers: Assist in decorating.

FUN FAIR 
A fun evening for Sunset Valley children and their families in a fair-like atmosphere including food, games, and other fun activities.
This is an evening activity. This committee works March/April/May. Work done during school hours & at home & at event.
Chairperson: Works with committee to organize the event including decorating, food, games, prizes and other activities. Coordinates volunteers to help with fun fair including pre & post-event set-up & tear-down.
Committee Members: Assist chairperson in planning & execution of event.
Volunteers: Assist with pre-event set-up, during event and post-event tear-down.

FUNDRAISER
Annual fundraising project. This is a very important committee for our PTA and for activities for our children.
This committee works September through fundraiser pick-up. Work done during school hours & at home and after-school on pick-up day.
Chairperson: Coordinates fundraiser through various fundraiser companies and distributes information to the classrooms. Organizes volunteers to help with order distribution. Collects orders are on due-date to count money/check order forms. Be present the day of fundraiser pick-up.
Volunteers: Help setup and distribute orders on fundraiser pick up day.

HOMEROOM COORDINATOR/PARENTS 
Coordinates Homeroom Parents.
Responsibilities are year-round but mostly at beginning of school-year. Work is done during school hours & at home.
Homeroom Coordinator: Collects volunteer sheets in order to choose a homeroom parent for each class. Meets with all homeroom parents to review responsibilities.
Homeroom Parents: Works as a team at each grade level to organize four yearly parties and other events as needed by the teachers or PTA. Assists teachers with classroom projects or supplies as needed during the year.
Responsibilities are year-round but busier during holiday parties. Work is done during school hours & at home.

HOSPITALITY 
Provides refreshments at various PTA functions and activities throughout the year. Coordinates Fire safety & Red Ribbon Week. Works with Decorating committee for various events such as Open House,Veterans Day & Bus Driver Breakfast.
Responsibilities are year-round. Work is done during school hours & at home.
Chairperson: Organizes volunteers to help tray cookies and set-up & serve refreshments for various school events including Open House, Veteran’s Day, Bus Driver Breakfast.
Committee Members: Helps to coordinate various events. Helps with Fire Safety Week and Red Ribbon Week.
Volunteers: Help set up and serve refreshments at various events.

IN-SCHOOL PROGRAMS 
Educational in-school programs to enrich the students experiences and learning.
Chairperson: Coordinates and books two educational in-school programs during the school year. Gets approval from PTA and building principal. Responsibilities are year-round. Work can be done at home.

KERBER’S HAYRIDE 
Kerber’s hayride in the Fall for students and their families.
This is an evening activity. This committee works September/October. Work done during school hours & at home and the evening of event.
Chairperson: Sets a date for hay ride. Comes into school to collect forms students bring in. Be present at Hayride to collect tickets and to be there for families purchasing tickets there.
Volunteers: Help collect & sell tickets at the event.

LIBRARY COORDINATOR 
Provides assistance in Sunset Valley Library. 
Responsibilities are year-round. Work is done during school hours.
Chairperson: Assists in Library and schedules volunteers to assist in the Library.
Volunteers: Assist in the Sunset Valley Library.

LOST & FOUND 
Monitor the Lost & Found table & posting photos of items online.
Responsibilities are year-round. Work is done during school hours & at home.
Chairperson: Takes photos of items on Lost & Found table & posts them online. Monitors website & removes photos of claimed items. Schedule committee members to assist in monitoring table & website.
Committee Members: Assist in monitoring the Lost & Found Table, taking & posting photos and monitoring website.

MAD SCIENCE PROGRAM 
An after-school science program.
This is an after-school activity. This committee works during two sessions per year. Work done during school hours & at home.
Chairperson: Schedules program (two per year) and keeps track of attendees. Be present at each session to monitor event and execute student pick-up. Schedules volunteers to assist at sessions.
Volunteers: Attend sessions to assist in monitoring & student pick-up.

MEMBERSHIP 
Annual membership drive.
Responsibilities are year-round, but very busy at beginning of school year. Work is done during school hours & at home.
Chairperson: Collects all incoming membership dues and enters membership information. Prepares and distributes PTA cards. Helps at Open House for those parents who want to sign up for PTA.

NEWSLETTER 
Sunset Valley Elementary PTA newsletter.
Responsibilities are year-round. Work is done at home.
Chairperson: Designs monthly newsletter to update families about events & activities at Sunset Valley.

OUTSTANDING EDUCATOR/FOUNDERS’ DAY 
Annual selection of outstanding educator based upon student and parental nominations.
This committee works January/February. Work done at school & at home and the evening of event.
Chairperson: Sends out nomination forms to families & picks up forms at school. Reviews entries with building principal & PTA president to help choose the Outstanding Educator. Attends Founders’ Day dinner and presents award with other district nominees.

REFLECTIONS 
Arts program where students create/submit projects in literature, photography, music, or visual arts based on yearly theme.
This committee works in the fall. Work done at home and at school during the awards.
Chairperson: Distributes Reflections information to students. Schedules judges for each category. Collects and submits the students’ work to judges. Order trophies.
Volunteers: Help set up assembly and hand out trophies.

ROUND TABLE READER 
Gently-used book exchange program (spring and fall).
This is an in-school activity. This committee works in the fall & in the spring. Work done during school hours, some work may be done at home.
Chairperson: Collects “gently used/outgrown” books from students. Organizes books. Schedule volunteers to assist in set-up, tear-down and help students as they choose “new” books to take home.
Volunteers: Assist with set-up & tear-down of event. Assist students select “new” books during event.

SANTA’S SECRET SHOP 
Students shop for holiday gifts for family & friends.
This is an in-school activity. This committee works in November/December. Work done during school hours & some at home.
Chairperson: Schedules vendors to participate in the Secret Shop, schedules classroom time to shop & schedules volunteers to assist students while they shop.
Volunteers: Help students shop during event.

SCHOOL STORE 
School store is available to 3rd and 4th graders.
This is an in-school activity. Responsibilities are year-round, once a month at the beginning of school day. Work is done during school hours & some can be done at home.
Chairperson: Order supplies for school store. Coordinates committee members help to run the store. School store will be open once a month at the beginning of the school day.
Committee Members: Help set-up & run the store during the times it is open.

SCIENCE FAIR 
Annual Science Fair.
This is an evening activity. This committee works February/March. Work can be done during school hours & at home and evening of event.
Chairperson: Distributes Science Fair information packets to students, organizes registration, schedules judges, orders trophies & t-shirts and assigns additional tasks to committee members. Organizes the setup and clean up the evening of event. 
Committee Members: Coordinate meal for judges, coordinate project check-in. Assist in set up and clean up at the science fair.

SCREEN FREE WEEK  
Week where students are encouraged to go “Screen Free” for the week.
This committee works in April. Work can be done during school hours & at home.
Chairperson: Distributes Screen Free Week papers to students. At the end of the week, comes to school to pick up papers and tally points earned for each classroom. Works with PTA & building principal to determine reward for winning class.
Volunteers: Help with tallying points earned for each classroom.

TALENT SHOW 
Annual talent show.
This is an after-school & evening activity. This committee works December/January. Work can be done during school hours, at home & after school.
Chairperson: Distributes information for talent show. Organizes the acts, stage/sound crew, practices/dress rehearsal. Decorates and cleans up for the Talent Show. Be present during all practices and the Talent Show.
Volunteers: Available to help during practices, dress rehearsal and at the show. May be needed to help decorate & tear-down event.

TEACHER/STAFF APPRECIATION 
Recognition of teachers and staff at various times throughout the year.
Responsibilities are year-round, but very busy in May. Work is done during school hours & at home.
Chairperson: Work with committee to plan breakfasts, lunches, treats, small gifts for teachers/staff throughout the year. Plans Teacher/Staff Appreciation Week and coordinates volunteers to help set-up & clean-up during Teacher/Staff Appreciation Week.
Committee Members: Help plan lunches, treats and gifts for teachers & staff throughout the year.
Volunteers: Helps to set-up & clean-up lunches during Teacher/Staff Appreciation.

WEBSITE 
Sunset Valley Elementary PTA website.
Responsibilities are year-round. Work is done at home.
Chairperson: Uses website to inform parents and our community of events & activities at Sunset Valley.

YEARBOOK 
Sunset Valley Elementary annual yearbook.
Responsibilities are year-round. Work is done during school hours, after school and at home.
Chairperson: Takes pictures and coordinates committee members to take pictures at events to be published in the yearbook. Compiles pictures into the yearbook and forwards them to the yearbook company for publishing. Responsible for ordering/distributing yearbooks.
Committee Members: Goes into school to take pictures & help with page layout. Help with organizing & distributing yearbooks to students.


Sunset Valley PTA belongs to the Norwin Council of PTA’s, Inc., the Pennsylvania State PTA, and the National PTA.  Your membership to Sunset Valley PTA also gains you membership to the State and National PTAs.